Invitation to Bid “Markay Sidewalk Star Installation”

To Whom It May Concern:

Southern Hills Arts Council/Markay Cultural Arts Center will be accepting bid proposals for the referenced “Markay Sidewalk Star Installation.” Bids must be received by no later than 04/25/2017 at 4:00 PM. Bids received after this date and/or time will not be accepted and will be returned unopened to the sender.

The purpose of this project is to install bronze stars and make repairs to drainage and sidewalk.

Key components of this project include:

1. Remove the existing concrete slab that extends from the front of the Markay Cultural Arts Center.
2. Install concrete reinforcing mesh.
3. Compact existing sub-grade.
4. Install new storm leader and connect the existing downspout to whatever is necessary to direct the water away from the building.
5. Install concrete reinforcing mesh
6. Installation of the 12 Bronze Stars (24″ x 24″ each). Each Star is threaded for attachment to stainless steel anchors.
7. Pour new 4,500 psi with air concrete to align to the existing entrances and provide positive slope away from the building.
8. Work must be started and completed in the month of May, 2017, and scheduled around events held at the venue.

If you are interested in submitting a bid, it should be delivered to the name and address listed below in a sealed envelope labeled as follows:

Southern Hills Arts Council/Markay

Bid Submission Attn: Jennifer Hughes

271 E.Main St.

Jackson, Ohio 45640

To receive the full bid package, interested bidders MUST schedule a site visit by contacting Mrs. Jennifer Hughes at 740-286-6355. Visits will be scheduled between 04/17/2017 and 04/25/2017 at The Markay Cultural Arts Center, 269 East Main Street, Ohio 45640.

Bids must be must be typed or printed and then signed in ink.

All bids received by the deadline date and time shall be reviewed by Jennifer Hughes. All bids must include all requested work items, conform to the Project Standards/Specifications and be responsive, accurate, and cost reasonable. SHAC/Markay will select the contractor to perform all construction work required and the contract will be executed between SHAC/Markay and the winning contractor.

You are reminded to bid only on those items designated. In the event the owner should request additional work or deletion of any work from the write-up while you are inspecting the property, or should you feel additional work is required, list those items with costs on a separate piece of paper or letterhead stationery. All additional items will be considered separately from the base bid and consideration of any changes will be negotiated with the owner after the bid opening. A refundable secured bid bond in the amount of $25,000 will be required to obtain a full bid package during the scheduled visit. Upon the satisfactory return of the full bid package, in good condition, and no later than 04/25/17, will be refunded within 30 day(s) after return of the full bid package.

Southern Hills Arts Council/Markay has the right to reject any and all bids at their sole discretion. Should you have any questions or concerns about any of the items on the work write-up, please contact Jennifer Hughes for clarification prior to bidding. You are reminded that your bid should be inclusive of all taxes, fees and permits.

Upon selection of the winning contractor, SHAC/Markay will send a Bid Award Notice to the selected contractor. The Bid Award Notice will advise the selected contractor of the date, time and location of the pre-construction conference that must take place before any work can begin. Upon satisfactory completion of the pre-construction conference, SHACl/Markay will issue a “Notice to Proceed,” which must be executed by the selected contractor as well.